Retail Lease Management Software Built for Multi-Location Tenants

In retail, every lease decision shapes enterprise revenue and a strong retail market tenant retention strategy depends on acting before renewals, co-tenancy triggers, and CAM deadlines slip past?

Only CoStar Real Estate Manager delivers retail lease management software with a single view of lease administration, accounting, and the most comprehensive market data so retail tenants make more profitable decisions, faster.

Illustration of retail lease managers looking at a map

Retail Lease Administration Software Powered by the Largest Tenant Dataset

Make the Most of Every Location

Retail real estate teams need the bigger picture at their fingertips, from valuing site locations and executing headache-free rent rolls to finding co-tenancy, tenant improvement allowance (TIA) and common area maintenance (CAM) savings.

CoStar Real Estate Manager helps you examine market trends – including space availability, demographics and more – for better portfolio decision-making.

Plus, you can easily stay on top of co-tenancy, TIA and CAM.

Monitor all real estate and equipment lease changes and securely share data between teams - in a single view.

Welcome to the way it's supposed to be.

Retail Lease Management Features

Retail lease management is not general lease management. CoStar Real Estate Manager is built for the way retailers actually operate stores — with percentage rent, co-tenancy clauses, TIA tracking, retail calendars, and CAM reconciliation across hundreds or thousands of locations. Every feature below is purpose-built for multi-location retail and restaurant tenants.

Percentage Rent and Sales-Based Rent Automation

Calculate percentage rent, breakpoints, and sales-based rent automatically against POS and sales feeds. Configure natural and artificial breakpoints per lease, per location, and eliminate the spreadsheet work that normally slows month-end close.

CAM and Operating Expense Reconciliation

Automate CAM, TIA, and operating expense calculations across your full store portfolio. Get instant visibility into recoverable versus non-recoverable costs, streamline audit-ready reporting, and reduce the reliance on outside consultants or manual spreadsheets.

Co-Tenancy Tracking and Violations

Monitor co-tenancy requirements across every shopping center and mixed-use location. Get automatic alerts when anchor tenants exit or occupancy thresholds are breached, and capture the rent reductions or kick-out rights you are entitled to.

Tenant Improvement Allowance (TIA) Management

Track TIA commitments, drawdowns, and historical benchmarks across your portfolio. Use prior allowances as leverage in new negotiations and make sure landlords deliver on every dollar promised.

Retail Calendar and Fiscal Period Support

Support for 4-4-5, 4-5-4, 5-5-4, and 13-month retail calendars out of the box. Align lease accounting and rent schedules to the fiscal periods your finance team already uses.

ASC 842 and IFRS 16 Compliance

Built-in compliance with ASC 842, IFRS 16, and GASB 87. Handle modifications, remeasurements, subleases, and embedded leases with audit-ready journal entries and disclosures from the same platform your real estate team uses.

Critical Date and Obligation Management

Track every renewal option, kick-out right, notice deadline, and rent escalation across your portfolio. Automatic alerts keep your team ahead of every obligation — no missed dates, no accidental holdover rent.

Site Selection Powered by CoStar Market Data

Only CoStar brings 6M+ property records, demographics, foot traffic, and competitive leasing intelligence into the same platform as your lease administration. Evaluate new sites, benchmark rent comps, and prioritize the best locations before competitors see them.

A Retail Market Retetntion Strategy Starts with the Right Platform

Every retail market tenant retention strategy depends on the same three things: knowing your leases inside out, acting on savings opportunities before they expire, and using market data to defend every renewal. CoStar Real Estate Manager brings all three into one platform, lease administration, transaction management, and market analytics. Purpose-built for multi-location retail tenants.

Lease Administration

Streamline portfolio planning. Confidently administer leases with critical date management and reporting. Make more confident retail real estate recommendations.

Lease Admin

Transaction Management

Auditing for co-tenancy violations and other savings opportunities has never been easier. Automatically kick off projects, assign team roles and prompt actions.

Transactions

Market Data + Analytics

Want to get the ultimate head start on your competition and win the race for optimal retail space? Access data on over 6 million CRE properties and make the best decision with the best intel.

Data Analytics

The knowledge database is excellent, among the best in class that I've used. ETL functionality has been helpful for mass updates, and user management is easy once you get the hang of it.

Kayla K.

Internal Auditor, Restaurant Industry

CoStar allows for both lease administration and accounting in one place--the reporting is fantastic. We were able to bring lease administration in house saving time and vendor management fees.

Charleen A.

VP, Controller

Costar is a significantly more mature product and met our high expectations from our external auditors (PWC and Deloitte) and internal Auditors (SOX).

Jim J., CPA, PMP

Transportation Industry

How Retail Tenants Use CoStar to Drive Portfolio Performance

Every retail lease portfolio runs on the same three workflows: finding the right locations, controlling the cost of every store once it's open, and negotiating hard at every renewal. CoStar Real Estate Manager supports all three with retail-specific tools and the largest tenant and market dataset in commercial real estate so your team spends less time chasing data and more time making decisions that protect revenue.

Retail Site Selection: Win the Best Locations First

Retail leasing is an ongoing race to the best locations. Staying ahead of competitors and having essential data at your fingertips – like demographics and instant notices when new space is available – is key for a winning retail real estate strategy.

Key Location Benefits:

Real-time alerts when prime retail space becomes available
Detailed demographic, market, and foot traffic data for site evaluation
Insights into competitive leasing activity to inform decisions
Centralized portfolio visibility to compare and prioritize locations

Happy retail lease manager looking out the window sitting at desk

Automate CAM, TIA and Percentage Rent Across Every Store

Stay ahead of the velocity of change and say goodbye to outsourcing common area maintenance (CAM) and other operating expense calculations. Our operating expense functionality helps you manage the challenge of CAM reconciliation across your portfolio.

Saving Optimization Features:

Automated CAM, TIA, and other expense calculators across all locations
Instant visibility into recoverable and non-recoverable costs
Streamlined reconciliation and reporting for audits
Reduced reliance on external consultants and manual spreadsheets

Lease manager outside in front of outdoor dining

Negotiate Smarter Retail Lease Renewals with Portfolio and Market Data

Maximizing revenue from retail properties starts at the negotiating table and every retail lease renewal needs the most up-to-date lease, tenant, and market data to protect the value of each storefront. No retail tenant should tackle a lease negotiation without CoStar.

Key Negotiation Benefits:

Comprehensive view of lease terms, tenant history, and market comparables
Portfolio-level insights to identify opportunities for cost savings or value capture
Analytics to support strategic decisions in rent negotiations and renewals
Tools to track critical dates, renewals, and obligations efficiently

Retail lease manager smiling with tablet

3 Ways to Make CAM Charges Work for You

Learn More

The Modern Mall: 3 Things Retail Tenants Need to Know

Learn More

Lease Accounting for Retail Tenants

Learn More

The Year of the Store: Physical Retail Gets its Flowers

ASC 842 Lessons Learned from Macy's Accounting Snafu

Maximize Co-Tenancy Savings with Advanced Retail Lease Administration

Finding profitable sites and staying ahead of market opportunities can be overwhelming. CoStar provides real-time tenant data, market analytics, and instant alerts when new space becomes available. Evaluate demographics, foot traffic, and competitive activity quickly to secure the right locations before competitors.

Co-tenancy clauses and TIAs can impact revenue and operational costs if not tracked carefully. CoStar monitors co-tenancy obligations and historical TIA data across your portfolio. Receive automatic alerts for changes and benchmark allowances to ensure compliance and maximize value.

Reconciling common area maintenance (CAM) and operating expenses across multiple locations is time-consuming and error-prone. CoStar automates retail lease administration, including CAM, TIA, and other operating expense calculations. Gain instant visibility, streamline reporting, reduce errors, and cut reliance on outside consultants.

Without proper benchmarks, tenants risk overpaying rent or accepting unfavorable terms. CoStar provides a retail tenant database, historical lease data, and market comparables. Analyze lease terms across properties and landlords, identify opportunities for cost savings, and negotiate smarter, more profitable agreements.

Missed renewals, escalations, or deadlines can lead to penalties or lost revenue opportunities. CoStar tracks all critical lease dates and obligations across your portfolio, sends automatic alerts, and ensures your team is always audit-ready and in control.

Retail Lease Management Software Built for Multi-Location Tenants

Retail Lease Administration Software Powered by the Largest Tenant Dataset

Make the Most of Every Location

Retail Lease Management Features

Percentage Rent and Sales-Based Rent Automation

CAM and Operating Expense Reconciliation

Co-Tenancy Tracking and Violations

Tenant Improvement Allowance (TIA) Management

Retail Calendar and Fiscal Period Support

ASC 842 and IFRS 16 Compliance

Critical Date and Obligation Management

Site Selection Powered by CoStar Market Data

A Retail Market Retetntion Strategy Starts with the Right Platform

Lease Administration

Transaction Management

Market Data + Analytics

The knowledge database is excellent, among the best in class that I've used. ETL functionality has been helpful for mass updates, and user management is easy once you get the hang of it.

Kayla K.

CoStar allows for both lease administration and accounting in one place--the reporting is fantastic. We were able to bring lease administration in house saving time and vendor management fees.

Charleen A.

Costar is a significantly more mature product and met our high expectations from our external auditors (PWC and Deloitte) and internal Auditors (SOX).

Jim J., CPA, PMP

How Retail Tenants Use CoStar to Drive Portfolio Performance

Retail Site Selection: Win the Best Locations First

Automate CAM, TIA and Percentage Rent Across Every Store

Negotiate Smarter Retail Lease Renewals with Portfolio and Market Data

Resources for Retail Tenants

3 Ways to Make CAM Charges Work for You

The Modern Mall: 3 Things Retail Tenants Need to Know

Lease Accounting for Retail Tenants

Content for Retail Tenants

The Year of the Store: Physical Retail Gets its Flowers

ASC 842 Lessons Learned from Macy's Accounting Snafu

Maximize Co-Tenancy Savings with Advanced Retail Lease Administration

Frequently Asked Questions for Retail Tenants

Got retail real estate questions?

CoStar Real Estate Manager