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Lease administration software that enables confident leasing management decisions.

Lease administration software from CoStar streamlines lease details to effectively manage critical dates, financial obligations, insurance requirements, security deposits and more for real estate, equipment and other leased assets.

Lease Administration Software

CoStar’s Lease Administration Software Dashboard

Lease Administration Software from CoStar

Lease administration software from CoStar manages payment obligations, creates and receives notifications, views changes and updates across entire lease portfolio, sets approval workflows for abstracting quality control and more.

Lease Administration Software Highlights and Key Capabilities

Core Functions

  • Integrated CoStar research data
  • Clickable lease abstract
  • Key date alerts and reporting
  • Unlimited subtenants
  • Amendment tracking
  • Insurance certificate tracking
  • Security deposit management
  • Center detail tracking
  • Covenant and co-tenancy tracking
  • Easy navigation between records

Lease Records

  • Relate leases with unit/store and building/shopping center
  • Associate more than one lease per suite/store and/or building/shopping center
  • Categories for lease types: Triple Net, Double Net, Gross

Date Tracking

  • Original Lease Execution Date
  • Original Lease Start Date
  • Original Expiration Date
  • Current Lease Execution Date
  • Current Possession Date
  • Current Expiration Date

Equipment and Other Leased Assets

  • Manage and report on equipment and other types of leased assets

Custom Option Definitions

  • Define basic and custom option types and associated details including status, intended action, action taken and date of action
  • Renewal
  • Contraction
  • Termination
  • Expansion
  • First Refusal
  • Holdover

Security Deposit Tracking

  • Amount
  • Date Requested
  • Date Returned
  • Bank Information
  • Notes
  • Liabilities


  • Geography (address, country, state or province, city)
  • Store number
  • Landlord
  • Developer
  • Tenant Legal Name
  • Center Name
  • User Defined
  • Workflow related to abstracting quality control and approval
  • Change lease abstract status to “unverified” when critical fields are changed
  • View complete field level history of changes including: Time and Date, User
  • View changes and updates across the portfolio through standard reporting
  • Select standard clause information to be inserted into abstract
  • Manage the relationship between properties and cost centers
  • Allocate lease identification numbers
  • Drive onscreen reminders automatically based on critical dates
  • Drive email reminders based on critical dates
  • Enter user-defined critical date reminders
CoStar Is The Smart Choice for Lease Administration Software

Intuitive software, automated reporting, in-house implementation services and support

Supports all types of real estate, equipment and other leased assets for both ASC 842 and IFRS 16 guidance

Cloud-based, low-cost deployment, unlimited system users, no expensive upgrades

CPA tested, industry-leading solution, track record of FASB and IASB compliance, 99% customer renewal rate

Enterprise security with annual SSAE 18 SOC 1 and SOC 2 audits, data encryption, backed by a stable public company

Effective controls and procedures for financial reporting meet Sarbanes-Oxley requirements

Lease Administration Software Resources

Lease Accounting Software Videos

Demo Videos
Watch overview and demonstration videos that highlight our software’s lease administration functionality and key capabilities.

Lease Accounting Software White Paper

White Papers
Data Consolidation for Lease Accounting Compliance highlights the benefits of centralized lease administration system, how to approach a consolidation project and more.

Lease Accounting Software Articles

Success Stories and Articles
Read how one Fortune 500 company met its lease administration needs with CoStar and our other lease administration articles.

“With CoStar, you can drive business results and meet the new lease accounting requirements. It’s clearly the best all-around choice.”

Matt Waters, CPA
Former Lease Accounting Manager with the Nation’s Largest Home Improvement Retailer

CoStar Real Estate Manager Software Product Suite

Lease Administration Software Related Products

Lease administration software is part of our Real Estate Manager product suite.

Lease Accounting Software Team

Lease Administration Software Related Services

CoStar’s Lease Services team provides data solutions to achieve confidence in the quality of critical data.